Finalize the site, program, schedule and speakers. Create a flyer.

Identify the audience.

Contact targeted organizations or groups with preliminary information about the field day.

Contact SARE Outreach and your region’s Communications Specialist for assistance promoting on their event calendar, social media, newsletter and blogs. They may also be able to assist with media outreach and press lists.

Develop a budget and choose a fee.

Start social media postings.

Order portable toilets and canopies if needed.

Order any AV equipment you will need.

Start preparing remarks and plan the walk through the field. Time it.

Order any food you are planning to serve

Create handouts.

Start sending press releases, PSAs and calendar items. Follow up by telephone with key editors and writers to ensure coverage.

Monitor registration and close it if you reach capacity.

Buy name tags and other supplies.

Confirm the food order or purchase it now. Purchase water.

Make signs with the name of the event and to identify parking, restrooms, registration, gathering area.

Create signs with directions, if it is possible to place them on roads near the site. Print any informational materials that will be distributed.

Check the weather for the next couple of weeks. Will you be able to hold the event outside? 

Set up a registration table.

Set up a food and beverage table.

If possible, place signs with directions on nearby roads.

Place signs to identify parking, restrooms, registration and the gathering area.