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What to do when your ‘to-do’ list is too long

Finance First: Prioritize and create balance for the best long-term results.

Darren Frye, CEO

September 9, 2024

3 Min Read
Paper with to do list on it
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With harvest season approaching, there’s likely quite a bit on most farm leaders’ to-do lists right now. Depending on who and what is involved in your operation, much of the “directing” of operations probably falls to you as the leader – but it might all start out on your plate at first.

Every farm leader has probably experienced this to-do list issue at some point. Instead of shortening as you check action items off, your to-do list just keeps getting longer. That can start to feel like a never-ending problem at times.

Even farm leaders who have many employees and other family members involved in the operation can experience this – like the weight of the world is on their shoulders – because many of the decisions in the operation still need to involve the leader’s input or approval at some point.

Make your moves

Here are a couple things to try when your to-do list is too long.

  1. Prioritize and delegate. Sometimes, there are certain tasks that the farm leader might be able to move to someone else on the farm. As the leader, your time and energy are most profitably spent on the activities that most greatly impact the farm’s bottom line. Basically, the leader should be focusing the majority of their time and energy on the business activities that will bring the highest return to the farm. Getting as much of the “other stuff” off the leader’s plate can free up their focus to strategize about overall business plans, rather than needing to direct every single daily operation. If you have decided on a successor leader or leaders, this is a great opportunity to give them some practice leading additional aspects of the operation. Harvest is a good time to help them step into a more involved leadership role in the operation. Overall, work to prioritize the leadership aspects that only you, as the farm CEO, can do – and focus your efforts there. Delegate as much of "the rest” as possible.

  2. Balance and evaluate. Finding “work-life balance” can be tough when you’re a farm leader, especially if your farm business or shop is literally in your backyard! But creating balance is key for farm leaders who want to continue farming for the long-term and avoid burnout, particularly if stress is running higher due to the ag operating environment and current cycle. Balance will look different for each farm leader – and the leader’s family life situation will likely influence that. Maybe it means some extended vacation getaway time during the farm’s less busy seasons – whatever those look like for your unique farm business. Maybe you set up focused office work hours for yourself each week to work purely on business and financial management – no phone calls, emails, or other requests allowed during those hours. Keep evaluating what works best for your operation along the way and you’ll be able to craft strategies for balance and maintain your stamina and passion for farming throughout your career.

Farmers have found that getting some third-party perspective from our market advisors has helped ease their minds. The advisors help farmer clients with planning and execution around marketing decisions and help keep them up to speed on the rapidly-changing grain market situation – and how it impacts their operation.

Get a free two-week trial of our marketing information service (MarketView Basic). Your free trial includes regular audio and video updates, technical analysis, recommendations and more. Learn more about our market advisor programs and offerings at www.waterstreetag.com.

About the Author

Darren Frye

CEO, Water Street Solutions

Darren Frye grew up on an innovative, integrated Illinois farm. He began trading commodities in 1982 and started his first business in 1987, specializing in fertilizer distribution and crop consulting. In 1994 he started a consulting business, Water Street Solutions to help Midwest farmers become more successful through financial analysis, crop insurance, marketing consulting and legacy planning. The mission of Finance First is to get you to look at spreadsheets and see opportunity, to see your business for what it can be, and to help you build your agricultural legacy.

Visit Water Street Solutions

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